PaveNow logo | KSeF 2026

KSeF in PaveNow.
Issue, track and organise
e-invoices in one place.

Handle KSeF as part of your day-to-day finance workflow. No extra tools, no chaos, no IT implementation.

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KSEF IN PRACTICE

What KSeF changes in a company’s day-to-day work

KSeF changes not only how invoices are issued, but also how teams work with documents. In practice, it means invoices need clear statuses, they need to reach the right people, and they need to be part of one finance process.

Issuing invoices in line with KSeF
A new standard means a new way of working with invoices and the need to get the process in order.
Status and document control
The team needs to know what has been sent, what is correct, and what stage each document is at.
One environment instead of chaos
PaveNow connects KSeF with day-to-day work on invoices, costs and document workflow.

KSEF FEATURES

What exactly you can do with KSeF in PaveNow

PaveNow helps you handle KSeF not as a separate obligation, but as part of your daily work with documents and finances.

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Issue invoices in line with KSeF

You create documents in the same environment you use every day and send them without switching tools.

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Receive incoming invoices

Invoices from KSeF automatically land in PaveNow CFO Suite as cost documents - with an official PDF preview, a status for verification and an organised approval flow.

✓

Document statuses in one view

You can see what has been sent, what is in progress, and what needs action - without manual checks and without jumping between systems.

✓

Clear document view and data

The key information about the invoice and its journey is visible where the team actually works.

✓

User roles and access

You control who can work on documents and which stages of the process are visible to each person.

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Workflow and cooperation with accounting

KSeF runs in the same workflow as the rest of your finance operations, which makes day-to-day work with accounting and your team simpler.

ACTIVATION

Connect PaveNow to KSeF in 3 steps

Activation does not require an IT project. The whole process is simple and takes a few minutes.

1
Download the authorisation file
You download the file needed to connect to KSeF.
2
Sign the file on the government portal
You authorise the connection in the required process.
3
Upload the signed file
You complete activation and turn on KSeF handling in PaveNow.

DAY-TO-DAY WORK

What working with KSeF looks like after activation

KSeF does not sit next to your work as an extra obligation. It becomes part of your daily process for documents and finances.

STEP 1
You create the document
You work in the same environment where you manage your company’s finances.
STEP 2
You check the status
You can see what has been sent, what is correct and what needs action.
STEP 3
You trigger the next workflow steps
The document goes to the right people and to the next stages of the process.
STEP 4
You gain real control
KSeF becomes part of an organised workflow instead of yet another separate tool.

WHY PAVENOW

Why it is better to handle KSeF in one environment

Instead of adding another system on top of existing chaos, bring KSeF into a process that already covers invoices, costs and financial control.

Separate tools

  • Multiple places to work and multiple data sources
  • More manual steps and higher risk of mistakes
  • Harder cooperation with accounting
  • Lower visibility of the process and statuses

PaveNow

  • One process for invoices, costs and document control
  • Less manual work and less switching between systems
  • Better cooperation with accounting and the team
  • More transparency across the whole finance process

FOR WHO

Who KSeF in PaveNow works best for

This path is especially good for companies that want to implement KSeF calmly - without adding another tool and without breaking their current workflow.

Company owner

If you want to implement KSeF without a separate project and without operational chaos.

Person responsible for finance

If you need a simple process, clear statuses and an organised document workflow.

Company working with accounting

If you want one source of truth and smoother cooperation with your accounting office or accountant.

KSEF WITHOUT GUESSWORK

Before you start, see KSeF in practice

If you want to understand what KSeF changes, who the obligation applies to, and how to prepare your company processes, we have prepared a complete 2026 guide.

Read the KSeF guide
2026 - deadlines - practical steps - checklists
Everything you need to know about KSeF - PaveNow guide

FAQ

The most common questions about KSeF in PaveNow

Is KSeF integration available in PaveNow?
Yes. KSeF related features are part of the PaveNow environment and support document work in one process.
Do I need a separate system for KSeF?
No. PaveNow lets you handle KSeF in the same environment where you work with invoices and costs.
Does activation require IT support?
No. The activation process is designed so a company can go through it without a heavy technical project.
Is receiving incoming invoices already available?
Not yet. This feature is planned and will be developed as the next stage of KSeF handling in PaveNow.
What exactly can I do with KSeF in PaveNow right now?
You can issue documents in line with KSeF and track document statuses in one place.
Can I consult the activation with the PaveNow team?
Yes. If you prefer a guided start, you can reach out after registration and agree on the simplest scenario for your company.

Prepare your company for KSeF in an environment that organises the whole process

Do not implement another separate tool just to meet the obligation. Move KSeF into a process that covers invoices, costs and financial control in one place.

Registration takes a few minutes. If you want, we can go through the setup with you.

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  • For who? For companies that want a simple and safe transition to KSeF.
  • What you get? One process for e-invoices, costs and document control.
  • Prefer support? After registration, you can request a short online onboarding.